Job Responsibilities for Document Controller:-
- Managing all commercial and technical documents for the project.
- Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.
- Maintaining and updating the database and also manual filings.
- Receiving and checking all incoming correspondence and transmittal of documents.
- Dealing with other staff or visitors, on phone or in person.
- Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.
- Maintains an updated records of all approved documents and their distribution clearly.
- Log incoming and outgoing documents.
- Maintains the documents in the Document Control office under safe custody without any damage and easy accessibility.
- Generate various document control reports as required.
- Capable to manage purchase related work follow up for PR, LPO and Invoices.
- Expert to letter drafting and understand the matter.
- Making and following minutes of meeting.
- Proper managing Annual Service Contracts and following on time.
- Maintaining records and tracking for the material received and pending.
- Coordinating with Engineers and Manager for the site work to get it done without any delay.
- Coordinate and get a stock report and submitting to the Manager.
- Prepares Daily, Weekly and Monthly Reports for submission to Consultant.
- Monitoring and maintaining of logs/status of all the documents (Correspondences/letters
Of Subcontractors, Technical submittals and RFI etc.)
- Typing of site documents and follows up of all the site needs.
- Coordinate with consultant for contractor submittals approvals.
- Makes sure that controlled copies of latest approved documents and drawings are given to the
Appropriate staff, subcontractors and suppliers as applicable.
- Prepare transmittal of drawings, documents for submission to consultant or subcontractors.
- Maintain updated records of all approved documents and drawings and their distribution clearly.
- Maintain the documents and drawings in the Document Control office under safe custody without any
- Damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Generate the various document control reports as required.
- Ensure accurate and timely processing of data reports for head office as required.
- Experience in EDMS & Aconex software as per requirement of Project.
- Receiving and registering documents including mail, correspondence and other documents.
- Updating and preparing reports.
- Coping and distributing the documents both in hard and soft copies.
- Following up document action lists.
- Retrieve documents from archive as requested.
- Providing support to management.
- Report to Managers.
Job Type: Full-time
Salary: AED3,000.00 - AED4,000.00 per month
Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you available in Abu Dhabi, Can You Join Immediately?
- How many years of Experience as Documents Controller?
Application Deadline: 18/05/2023
Expected Start Date: 22/05/2023
